Contract Administration for Luxury Grade II Listed Apartments in West London

November 18, 2024 By
Scaffolding to a high end block of flats in West London.

RMA Surveyors recently undertook a complex contract administration project in a prestigious area of West London. This project involved external maintenance and roof recovering for a multiple-occupancy block of high-end luxury apartments. The property, a set of three former townhouses converted into luxury apartments, is Grade II listed, requiring a sympathetic and meticulous approach to preserve its historic character while meeting the high expectations of its residents.

Scope of Works

The project was extensive and required careful planning and execution to ensure all stakeholders’ needs were met. The works included:

  • Roof Recovering: The replacement of the roof coverings, which involved intricate leadwork to align with the property’s historic detailing and ensure long-term durability.
  • External Maintenance: Cleaning, repair, and redecoration of the external fabric of the building, preserving its period features while enhancing its aesthetic appeal.
  • Window Repairs: Restoration of timber windows, including replacing decayed sections and upgrading where necessary to improve functionality while maintaining the original style.

Given the Grade II listed status of the property, each task demanded strict adherence to conservation principles and approval from the local planning authority. The high-end specification required an eye for detail and the use of premium materials to achieve a finish befitting the building’s heritage and its luxury status.

Challenges of Listed Building Projects

Cornices repaired and redecorated behind scaffolding.

Grade II listed buildings present unique challenges. This project required a delicate balance between modern construction techniques and traditional craftsmanship to ensure compliance with conservation guidelines. The leadwork, in particular, demanded exceptional expertise, as it needed to replicate the historic design while meeting contemporary standards of durability and performance.

Additionally, coordinating the works required careful liaison with the managing agent and the building contractor. Regular communication ensured that the expectations of the residents—many of whom had specific requirements—were met throughout the process. By providing clear updates and managing any potential disruptions, RMA Surveyors ensured a smooth experience for all involved.

The Role of Contract Administration

RMA Surveyors acted as the contract administrator, overseeing every aspect of the project from start to finish. This included preparing a detailed specification of works, managing the tendering process, and appointing a contractor with proven experience in high-end and heritage projects. We monitored progress, ensured adherence to the agreed timeline and budget, and conducted regular site inspections to maintain quality control.

Our experience with managing complex projects involving listed buildings in West London, Berkshire, and Oxfordshire allowed us to navigate the challenges seamlessly, ensuring the works met the exacting standards required.

Why Choose RMA Surveyors?

For managing agents overseeing high-end properties, RMA Surveyors offers unparalleled expertise in contract administration. Our proven track record in handling complex projects for luxury and listed buildings ensures that both property managers and residents receive exceptional service. From navigating planning permissions to managing contractors, we deliver a comprehensive solution tailored to the unique needs of historic and high-value properties.

If you’re managing a luxury property requiring contract administration, contact RMA Surveyors today to discuss how we can assist with your next project.

Further Reading and Resources

  1. Historic England – Grade II Listed Building Guidance: Information on working with listed buildings.
  2. Royal Institution of Chartered Surveyors (RICS): Learn more about chartered surveyors and professional standards.
  3. Association of Residential Managing Agents (ARMA): Advice and best practices for managing agents.
Filed Under: Building pathology, building survey, Contract administration, RICS, RMA Surveyors Tagged With: , , , , , , , , , , , , , , , ,

Comprehensive Specification and Schedule of Works for a West London Block of Flats

November 15, 2024 By
A rooftop of a block of flats in London

RMA Surveyors has recently prepared a detailed specification and schedule of works for a block of purpose-built flats in West London. Acting on behalf of a managing agent, this project addresses essential maintenance, overdue repairs, and security improvements to enhance the property and meet compliance obligations. Following a thorough consultation process, the works have progressed to the tender stage, with completion anticipated in the spring of 2024.

Scope of Works

The schedule of works involves a wide range of critical maintenance and improvement tasks, including:

  • External Redecoration: Protecting and enhancing the building’s exterior to improve its appearance and resistance to environmental wear.
  • Roof Repairs: Addressing damage to ensure the roof is watertight and structurally sound.
  • Window Repairs: Restoring functionality and integrity by repairing deteriorated elements, including resealing mastic joints.
  • Security Upgrades: Installing external security gates and improving overall access control to restrict unauthorized entry into insecure areas.
  • Water Tank Replacement: Upgrading the existing water storage system to ensure compliance with modern standards and reliable operation.
  • Overall Building Maintenance: Undertaking improvements to neglected elements of the building to bring it back to an acceptable standard of repair and presentation.

The extensive nature of these works has arisen due to the accumulation of deferred maintenance over several years. When routine maintenance is postponed, minor issues can escalate, leading to a more extensive and costly scope of work.

Addressing Cost Concerns

A block of purpose built flats in London.

Leaseholders are often surprised by the expenses associated with such large-scale works. This is particularly true for properties requiring scaffolding, which incurs substantial costs. To achieve cost efficiency, RMA Surveyors recommends that clients coordinate all required high-level repairs simultaneously while scaffolding is in place. This approach minimizes future disruption and avoids repeated scaffolding expenses.

In this project, the managing agent and RMA Surveyors worked together to provide an estimated cost of the required works and are guiding the client through the Section 20 consultation process. Once approved, the schedule will allow for all critical tasks to be completed in a single, cohesive programme, ensuring efficiency and comprehensive coverage of the building’s needs.

Freeholder Obligations and Service Charge Planning

Freeholders are obligated to maintain the common parts and exterior of the building, with associated costs typically passed on to leaseholders through the service charge. Effective long-term planning, including the establishment of a sinking fund, can mitigate the financial burden on leaseholders by spreading costs over time. However, in buildings where such funds are absent or underfunded, the costs of overdue repairs can be significant.

Proactive maintenance planning not only avoids such large expenditures but also preserves the property’s condition and value. Regular upkeep reduces the likelihood of complex repairs becoming necessary and provides a smoother experience for leaseholders when work is required.

Why RMA Surveyors?

RMA Surveyors has a proven track record of managing large-scale refurbishment and repair projects. With expertise in preparing detailed specifications, assisting clients through the Section 20 process, and coordinating works with reputable contractors, we deliver effective, high-quality solutions tailored to your building’s needs.

If you manage a property requiring professional oversight for major works, contact RMA Surveyors to discuss how we can assist in achieving the best outcomes for your project.

Further Reading and Resources

  1. Royal Institution of Chartered Surveyors (RICS): Information on RICS standards and professional guidance for property management.
  2. Section 20 Consultation Process: Learn more about the Section 20 process for managing agents and leaseholders.
  3. Association of Residential Managing Agents (ARMA): Best practices and advice for managing agents.
  4. Building Safety Fund Guidance: Information about government support for high-rise building improvements.
Filed Under: Building pathology, building survey, Building Surveying, Construction, Contract administration, Economic, Health and Safety, Landlords, London, London Surveyors, Residential, RICS Tagged With: , , , , , , , , , , , , , , , , , , , ,