Comprehensive Specification and Schedule of Works for a West London Block of Flats

A rooftop of a block of flats in London

RMA Surveyors has recently prepared a detailed specification and schedule of works for a block of purpose-built flats in West London. Acting on behalf of a managing agent, this project addresses essential maintenance, overdue repairs, and security improvements to enhance the property and meet compliance obligations. Following a thorough consultation process, the works have progressed to the tender stage, with completion anticipated in the spring of 2024.

Scope of Works

The schedule of works involves a wide range of critical maintenance and improvement tasks, including:

  • External Redecoration: Protecting and enhancing the building’s exterior to improve its appearance and resistance to environmental wear.
  • Roof Repairs: Addressing damage to ensure the roof is watertight and structurally sound.
  • Window Repairs: Restoring functionality and integrity by repairing deteriorated elements, including resealing mastic joints.
  • Security Upgrades: Installing external security gates and improving overall access control to restrict unauthorized entry into insecure areas.
  • Water Tank Replacement: Upgrading the existing water storage system to ensure compliance with modern standards and reliable operation.
  • Overall Building Maintenance: Undertaking improvements to neglected elements of the building to bring it back to an acceptable standard of repair and presentation.

The extensive nature of these works has arisen due to the accumulation of deferred maintenance over several years. When routine maintenance is postponed, minor issues can escalate, leading to a more extensive and costly scope of work.

Addressing Cost Concerns

A block of purpose built flats in London.

Leaseholders are often surprised by the expenses associated with such large-scale works. This is particularly true for properties requiring scaffolding, which incurs substantial costs. To achieve cost efficiency, RMA Surveyors recommends that clients coordinate all required high-level repairs simultaneously while scaffolding is in place. This approach minimizes future disruption and avoids repeated scaffolding expenses.

In this project, the managing agent and RMA Surveyors worked together to provide an estimated cost of the required works and are guiding the client through the Section 20 consultation process. Once approved, the schedule will allow for all critical tasks to be completed in a single, cohesive programme, ensuring efficiency and comprehensive coverage of the building’s needs.

Freeholder Obligations and Service Charge Planning

Freeholders are obligated to maintain the common parts and exterior of the building, with associated costs typically passed on to leaseholders through the service charge. Effective long-term planning, including the establishment of a sinking fund, can mitigate the financial burden on leaseholders by spreading costs over time. However, in buildings where such funds are absent or underfunded, the costs of overdue repairs can be significant.

Proactive maintenance planning not only avoids such large expenditures but also preserves the property’s condition and value. Regular upkeep reduces the likelihood of complex repairs becoming necessary and provides a smoother experience for leaseholders when work is required.

Why RMA Surveyors?

RMA Surveyors has a proven track record of managing large-scale refurbishment and repair projects. With expertise in preparing detailed specifications, assisting clients through the Section 20 process, and coordinating works with reputable contractors, we deliver effective, high-quality solutions tailored to your building’s needs.

If you manage a property requiring professional oversight for major works, contact RMA Surveyors to discuss how we can assist in achieving the best outcomes for your project.

Further Reading and Resources

  1. Royal Institution of Chartered Surveyors (RICS): Information on RICS standards and professional guidance for property management.
  2. Section 20 Consultation Process: Learn more about the Section 20 process for managing agents and leaseholders.
  3. Association of Residential Managing Agents (ARMA): Best practices and advice for managing agents.
  4. Building Safety Fund Guidance: Information about government support for high-rise building improvements.

Why Employing a Qualified Building Surveyor is Essential for Specific Defects Reports and Expert Witness Reports

Spray foam insulation installed to the underside of a pitched roof.

When property issues arise, such as defects or disputes over workmanship, employing a qualified building surveyor to undertake a specific defects report or an expert witness report can be a game-changer. Not only does it bring credibility and authority to a client’s case, but it can also prevent costly delays and disputes, saving both time and money.

At RMA Surveyors, we have seen first-hand the benefits that a professionally prepared report can bring to our clients. Our recent instructions to assess defective workmanship in a domestic extension and investigate a leaking conservatory roof demonstrate how expert insight can quickly resolve disputes in favour of our clients, often without the need for prolonged legal battles.

The Importance of Professional Expertise

Qualified Chartered Building Surveyors are governed by the Royal Institution of Chartered Surveyors (RICS), the leading body in the property and construction industry. This governing authority ensures that surveyors follow strict protocols, including established standards and ethical guidelines. A building surveyor’s report carries significant weight in legal and property-related matters because of their training, experience, and adherence to RICS protocols.

A report prepared by a RICS-qualified surveyor cannot be easily dismissed. To challenge it, an opposing party would need to present an equally qualified or more experienced surveyor, whose report would need to be of a comparable or higher standard. This high threshold makes it less likely that unqualified or inexperienced individuals can successfully dispute a professional report, significantly strengthening the client’s case.

How Expert Reports Prevent Arguments and Save Time

A defective lead flat roof.

In property disputes, a lack of clarity can often lead to drawn-out arguments, escalating costs, and wasted time. A well-prepared specific defects report can cut through the confusion and provide a clear, authoritative assessment of the issues at hand. Whether it’s defective workmanship, material failures, or general construction defects, the detailed analysis presented by a chartered surveyor can often prevent disagreements from spiralling into protracted legal battles.

A professional surveyor’s report will outline the problem, the potential cause, and the remedial actions required, offering a pathway towards resolution. In many cases, this report will lead to a swift settlement, as the detailed evidence provided makes it difficult for the other party to continue to dispute the claim without substantial evidence of their own.

For example, RMA Surveyors was recently instructed to investigate a leaking conservatory roof for a client facing ongoing water ingress issues. After a thorough inspection, we provided a comprehensive report that identified the defects in the roofing materials and the workmanship involved in the original construction. Armed with our report, the client was able to swiftly reach a settlement with the contractor, who could not dispute the clear evidence provided by an RICS-accredited professional.

In another recent instruction, we were asked to assess defective workmanship in a domestic extension, where issues such as poor brickwork and inadequate waterproofing were causing significant problems for the homeowner. Our report highlighted the specific failings in both the design and construction processes, giving the client a robust foundation to negotiate a settlement. The contractor in this case quickly agreed to rectification works, avoiding a potentially lengthy and costly court case.

Why Choose RMA Surveyors?

An aeriel view of a flat roof

RMA Surveyors is a team of fully qualified Chartered Building Surveyors with extensive experience in both specific defects reports and expert witness services. We are proud to provide clients with the highest standard of service, underpinned by our strict adherence to RICS standards.

Our expert reports bring the authority needed to support your case, whether it’s for a construction defect, poor workmanship, or any property-related dispute. Employing a professional surveyor not only gives you peace of mind but also places you in the best possible position to resolve your issues quickly and cost-effectively.

When disputes do arise, the professional standing of a chartered surveyor’s report can prevent unnecessary arguments, keeping the focus on solving the problem at hand rather than getting bogged down in drawn-out legal conflicts.

Key Benefits of a Chartered Building Surveyor’s Report:

  • Credibility and Authority: A professionally prepared report carries significant weight in any legal or dispute resolution process, making it harder for others to contest.
  • Adherence to RICS Protocols: Surveyors must comply with RICS protocols, ensuring accuracy, reliability, and professionalism.
  • Prevents Arguments: A well-prepared defects or expert witness report can clarify issues, preventing disagreements from escalating into legal disputes.
  • Saves Time and Money: By offering a clear, professional opinion, disputes can often be resolved more quickly, avoiding lengthy and costly court proceedings.
  • Legal and Industry Respect: In most cases, the only way to rebut a surveyor’s report is through a similar report from an equally or more qualified professional, setting a high bar for any opposition.

Conclusion

Instructing a qualified Chartered Building Surveyor to undertake a specific defects report or expert witness report is an investment in both the short and long-term outcomes of any property-related dispute. Not only does it lend weight and credibility to your case, but it also helps prevent arguments, save time, and significantly reduce the potential for costly legal proceedings. At RMA Surveyors, we are committed to providing our clients with the highest standards of professional service, helping you achieve swift and fair resolutions to your property issues.

To discuss how we can assist with your property-related needs, contact RMA Surveyors today. Let our professional expertise work to your advantage.

RMA Surveyors Contract Administration in Berkshire and Oxfordshire

A block of flats RMA Surveyors undertook contract administration services for.

Managing building projects for residential blocks or leasehold properties requires expertise and a steady hand. For those in Berkshire and Oxfordshire, RMA Surveyors Ltd offers professional Contract Administration services, ensuring that your property projects—from major refurbishments to minor works—are managed efficiently and effectively. With over 19 years of industry experience, RMA Surveyors is a trusted name in these regions, working alongside managing agents, leaseholder management companies, and freeholders to deliver exceptional outcomes.

Why Contract Administration Is Essential

Contract administration involves the management of a construction project from start to finish, ensuring that the agreed work is carried out to the right standard, on time, and within budget. For managing agents and leaseholder management companies, having a reliable contract administrator means less stress, fewer delays, and smoother coordination between contractors, tenants, and property owners.

RMA Surveyors Ltd excels in contract administration, offering comprehensive services that include managing tenders, overseeing contractor performance, and ensuring compliance with legal and safety regulations. This attention to detail is particularly important for residential properties in Berkshire and Oxfordshire, where diverse building types and strict local regulations often require tailored solutions.

Serving Managing Agents Across Berkshire and Oxfordshire

Managing agents working in Berkshire and Oxfordshire face unique challenges when handling residential blocks, where clear communication between contractors, leaseholders, and freeholders is key. RMA Surveyors Ltd understands the intricacies of managing large, complex properties and works closely with managing agents to ensure all parties are kept informed and projects proceed smoothly.

Whether you’re overseeing the refurbishment of a block of flats in Reading, performing structural repairs in Newbury, or extending a residential building in Oxford, RMA Surveyors provides the expertise and local knowledge needed to keep your project on track. We specialize in contract administration for residential projects, ensuring minimal disruption to residents while keeping costs and timelines under control.

Expertise with Leaseholder Management Companies

For leaseholder management companies in Berkshire and Oxfordshire, RMA Surveyors Ltd offers extensive experience in managing building works on behalf of leaseholders. From managing major works in Wokingham to handling routine maintenance in Didcot, our contract administration services are designed to take the burden off leaseholder committees.

We understand the pressures faced by leaseholder management companies, including the need to secure approvals from multiple parties and maintain compliance with strict building standards. Our team takes care of everything, from tendering and negotiating contracts to ensuring that the work is completed to the highest standards. Our expertise ensures transparency at every step, giving leaseholders confidence that their properties are in safe hands.

Proven Experience Across Berkshire and Oxfordshire

RMA Surveyors Ltd has a solid track record of delivering successful projects across West Berkshire and Oxfordshire, including listed buildings, modern developments, and everything in between. Our experience covers a wide range of property types and we understand the local planning regulations, construction standards, and unique challenges associated with building works in these areas.

As RICS-registered Chartered Surveyors, RMA Surveyors adheres to the highest professional standards, ensuring that every project is completed in line with best practices. This dedication to quality is why managing agents and leaseholder management companies across Abingdon, Thatcham, and other parts of Berkshire and Oxfordshire trust us to oversee their contract administration needs.

Contact RMA Surveyors for Expert Contract Administration

If you’re a managing agent or leaseholder management company in Berkshire or Oxfordshire, RMA Surveyors Ltd offers the experience, technical expertise, and local knowledge you need to ensure the success of your next project. Whether it’s managing the refurbishment of a block of flats or overseeing a major construction project, we are here to help. Contact us today to discuss how we can assist you in delivering outstanding results.

RMA Surveyors Ltd head for new horizons

Sunrise at Stonehenge

RMA Surveyors Ltd are pleased to announce that, with immediate effect, they will no longer be provided residential building surveys and RICS Homebuyer reports. Richard Mountain, Director, said:

“Our focus in recent months has moved away from the residential pre-purchase sector to focus more on our core expertise of dilapidations surveyor services, party wall surveyor services, project management and contract administration.”

“We have recently found our resources better devoted to our key sectors. Insurance reinstatement projects have really advanced, increasing capacity in this area has drawn our focus onto where our key strengths lie. The market potential is generally positive away from the residential market.”

Richard added, “The key focus for RMA is to streamline their services, ensuring strong potential in a more specialised market. “

Party Wall Advice from experienced Surveyors

If you’re looking for Party Wall advice, contact RMA Surveyors, Newbury, Berkshire. You can be sure of professional advice from experienced chartered surveyors.

Providing party wall surveying and advice in compliance with The Party Wall Act 1996, RMA Surveyors act on behalf of building owners and adjoining owners, as well as agreed surveyors for both parties.

RICS Party Wall Advice

For Party Wall Advice, contact RMA Surveyors on 01635 579208, we can offer expert guidance on all party wall matters.

What is a Party Wall?

What is a party wall?What is a party wall?

This is a question RMA Surveyors, Newbury, are often asked to clarify, during an initial party wall enquiry.  The extract below is taken from the Department for Communities and Local Government Party Wall etc. Act 1996 explanatory booklet and explains what the Act defines as a party wall.

RMA Surveyors are experienced and professional Party Wall Surveyors. We act on behalf of building owners and adjoining owners, as well as agreed surveyors for both parties. If you’re looking for Party Wall advice, call RMA Surveyors on 01635 579 208. We are members of the Royal Institute of Chartered Surveyors (RICS).

The following extract and diagrams are highlighted in the Explanatory Booklet:

What is a party wall?

The Party Wall etc. Act 1996 recognises two main types of party wall.

Party wall type A

A wall is a “party wall” if it stands astride the boundary of land belonging to two (or more) different owners.

Such a wall:

  • is part of one building (see diagram 1),
  • or separates two (or more) buildings (see diagram 2),
  • or consists of a “party fence wall” (see diagram 3).

A wall is a “party fence wall” if it is not part of a building, and stands astride the boundary line between lands of different owners and is used to separate those lands (for example a masonry garden wall). This does not include such things as wooden fences or hedges.

Party wall type B 

A wall is also a “party wall” if it stands wholly on one owner’s land, but is used by two (or more) owners to separate their buildings (see diagram 4).

An example would be where one person has built the wall in the first place, and another has built their building up against it without constructing their own wall.

Only the part of the wall that does the separating is “party” – sections on either side or above are not “party”.

The Act also uses the expression “party structure“. This is a wider term, which could be a wall or floor partition or other structure separating buildings or parts of buildings approached by separate staircases or entrances for example flats (see diagram 5).

Walls that are not Party Walls:

These may include boundary walls (a fence wall/garden wall built wholly on one owner’s land) and external walls (the wall of a building built up to but not astride the boundary).

Diagram 1:

What is a party wall PW Diagram 1

Diagram 2:

What is a party wall PW Diagram 2

Diagram 3:

What is a party wall PW Diagram 3

Diagram 4:

What is a party wall PW Diagram 4

Diagram 5:

What is a party wall PW Diagram 5

Does the Party Wall etc. Act 1996 affect me?

If you’re unsure if the Party Wall etc. Act 1996 affects you, here’s some advice from the Faculty of Party Wall Surveyors.

DO YOU INTEND TO CARRY OUT WORK WHICH INVOLVES:

Work on an existing wall, ceiling or floor structure shared with another property?

● Building on or at the boundary with another property?

● Excavating near a neighbouring building or structure?

If so you must find out whether the work falls within the scope of the Act. If it does you must serve the statutory notice on all those defined in the Act as ‘adjoining owners’.

Determining if a particular building project is within the scope of the Party Wall etc. Act 1996 is often more complex than simply checking the general criteria stated above. Failure to correctly identify the status of your project could result in the building works being unlawful. If you are in any doubt you should always seek professional advice.

RMA Surveyors are experienced and professional Party Wall Surveyors. We act on behalf of building owners and adjoining owners, as well as agreed surveyors for both parties.

If you’re in need of a Party Wall Surveyor, contact us on 01635 579 208. We are members of Royal Institute of Chartered Surveyors (RICS).

Role of a Party Wall Surveyor

Role of a Party Wall SurveyorThe Role of a Party Wall Surveyor

Any surveyor appointed under section 10 of the Party Wall etc. Act 1996 is undertaking a statutory role. The appointed surveyor should seek to conclude an award that fairly sets out the rights and obligations of both owners, ensuring that the work specified in the award is permissible under the Act. The award should enable the building owner to carry out the work without causing unnecessary inconvenience to adjoining owners or occupiers. An award regulates the way in which the works are to be conducted, as well as dealing with any other related incidental matters such as costs and compensation.

The award is a legally binding document. Once an award has been produced, the surveyor may choose to inspect the works during their course to see they are being properly carried out, and/or at their completion check for any damage to the adjoining owner’s property.

The surveyors prepare the award, which is a legal document between the two owners.  The surveyors normally meet at the property and prepare a schedule of condition (although not a requirement of the Act).  The schedule of condition assists all parties as any damage that may be caused can be checked against it and compensation awarded if required.

A party wall surveyor’s remit is strictly limited to those matters governed by the Act. Consequently, the primary duty in the role of a party wall surveyor is to ensure that the Act’s requirements are administered properly, efficiently and fairly.

Appointment as an ‘Agreed Surveyor’                        

The two owners may expressly concur in the appointment of an ‘agreed surveyor’. This surveyor must act impartially and work towards concluding an award that is fair to both owners, regardless of which owner made the initial appointment, or if one owner is an established client. The agreed surveyor must conclude an award that sets out the rights and duties of both parties and the works to be carried out.

Who can act in the role of a Party Wall Surveyor?

The term “surveyor” is defined in the Act as any person who is not a party to the works.

It is clearly advantageous to appoint a person with the requisite technical skills and experience of administering the legislation.

The person chosen to negotiate the party wall agreement (award) should be knowledgeable about construction and be well versed in party wall procedures. Ideally, they should be registered with a regulating body within the industry, such as the Faculty of Party Wall Surveyors.

RMA Surveyors are experienced and professional Party Wall Surveyors. We act on behalf of building owners and adjoining owners, as well as agreed surveyors for both parties. If you’re in need of a Party Wall Surveyor, contact us on 01635 579 208. We are members of Royal Institute of Chartered Surveyors (RICS).

RMA Surveyors – Party Wall Surveyors

Experienced Party Wall SurveyorsRMA Surveyors in Newbury, Berkshire are experienced Party Wall Surveyors. Providing professional advice on what can seem a daunting and complicated matter.

We offer party wall surveying and advice in compliance with The Party Wall Act 1996.

We act on behalf of building owners and adjoining owners, as well as agreed surveyors for both parties.

If you’re in need of a Party Wall Surveyor, get in touch on 01635 579 208.

For further information on the Party Wall etc. Act 1996, take a look at the RICS Consumer Guide: Party Walls.

Types of Party Wall Notice

There are three types of Party Wall Notice that a building owner may have to serve on an adjoining owner when undertaking works that fall within the scope of the Party Wall etc. Act 1996.

The Party Wall Act covers:

– new building on or at the boundary of 2 properties

– work to an existing party wall or party structure

– excavation near to and below the foundation level of neighbouring buildings

This may, for example, include:

  • building a new wall on or at the boundary of 2 properties
  • cutting into a party wall
  • making a party wall taller, shorter or deeper
  • removing chimney breasts from a party wall
  • knocking down and rebuilding a party wall
  • digging below the foundation level of a neighbour’s property

Remember, the main types of party walls are:

  • a wall that stands on the lands of 2 (or more) owners and forms part of a building – this wall can be part of one building only or separate buildings belonging to different owners
  • a wall that stands on the lands of 2 owners but does not form part of a building, such as a garden wall but not including timber fences
  • a wall that is on one owner’s land but is used by 2 (or more) owners to separate their buildings

The Act also uses the expression ‘party structure’. This could be a wall or floor partition or other structure separating buildings or parts of buildings in different ownership, such as in flats.

For further information, view the Government Guidance.

Which Party Wall Notice should be used?

Party Structure Notice

  • A party structure notice, under section 3 of the Party Wall etc. Act 1996, describes the intention to exercise rights, conferred under section 2, to undertake certain works to a party structure and certain limited works to an adjoining owner’s independent building (minimum notice period is two months). The required notices must be served on all adjoining owners with an interest in the relevant structures or land.

Notice of Adjacent Excavation

  • Notices of Adjacent Excavation are concerned with works notifiable under section 6 of the Act. The provisions of section 6 of the Party Wall etc. Act 1996 (the Act) are designed to try to avoid the careless destabilising of the foundations to buildings and structures that are in close proximity to a development site. If works will involve excavation of any type (whether or not for foundations), and that excavation falls within certain dimensional parameters in relation to an adjoining building or structure, then notices must be served.

Line of Junction Notice

  • A line of junction notice describes the intention to construct a wall either astride or abutting a boundary, which is not presently built upon, or is built upon only to the extent of a simple boundary wall wholly on one party’s land. (Minimum notice period is one month).

For more information on Party Wall Notices view the RICS Guide to Party Walls.

If you believe you need to serve a Party Wall Notice or you are in receipt of one, call RMA Surveyors for professional advice. 

RMA Surveyors are experienced Party Wall surveyors providing Party Wall surveying and advice in compliance with the Party Wall etc. Act 1996.  We act on behalf of building owners and adjoining owners, as well as agreed surveyors for both parties.

Contact RMA Surveyors in Newbury, Berkshire on 01635 579208.